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(419) 774-4500

Vital Statistics

Director of Fiscal Operations
: Kevin VanMeter
Deputy Registrar: Heather Jones
Contact Number: 419-774-4500

Apply for a Birth or Death Certificate (Form)

County Birth & Death Statistics

The Vital Statistics division at Richland Public Health maintains records of all births and deaths in Richland County since 1909 (excluding Shelby). Richland Public Health can provide certified birth certificates for anyone born in Ohio. This division maintains statistics on births, deaths and causes of death to assist in planning health programs and services that meet the needs of our community.

Our death records start in 1909.  We have the records for those who have passed away in Mansfield-Richland County.  We have a computerized index in our lobby that you can search records for the whole state of Ohio.  The death records in that index start in 1959. The birth records start at 1909 as well.  The computerized index in the lobby for the birth records also starts at 1909. Richland County births and deaths occurring before 1908 in are kept at the Probate Courthouse.

Certificates for births and deaths occurring in the city of Shelby are kept at the City Building in Shelby (call 419-347-5131; Shelby City Hall, 43 W. Main St., Shelby, OH 44875). 

Richland Public Health Vital Statistics can issue birth certificates for ANYONE born in Ohio. Our office can only issue Death certificates for deaths occurring in Richland County, excluding the City of Shelby.

Certified copies cost $25.00. There is a $1.50 convenience fee on all purchases by credit card. Birth or death certificates may be obtained through our walk-in service or by mail. No appointment is necessary. We accept cash, checks, or credit cards.

All questions regarding birth and death certificate copies or spelling corrections should be directed to the Deputy Registrar at 419-774-4500. The toll free number is 1-800-473-2335.

Births and deaths occurring in other states must be obtained from those states. All original Ohio birth and death certificates are permanently placed on file at the Ohio Department of Health in Columbus.

The Ohio Adoption Registry was established by the Ohio Legislature to provide a confidential and voluntary way for adopted Ohioans and their biological families to find one another. Birth records of adopted people born after January 1, 1964 are not available to the public in Ohio. The Adoption Registry acts as a clearinghouse between the adoptee and their biological families enabling them to contact one another.

Another service provided by the Vital Statistics division is acknowledgement of paternity affidavits. The completion of a paternity affidavit is voluntary and acknowledges that a parent and child relationship exists. The affidavit places responsibility for support of the child on the alleged father.

The Vital Statistics Department also issues burial-transit permits to area funeral directors.

Richland Public Health does not maintain marriage or divorce records. These records are available at the Probate Court.

Richland Public Health keeps statistics on Richland County births and causes of death. This information is used to assist in planning health programs and services that meet the needs of our community.

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